Honorary Treasurer

Location
Dulwich, London (Greater)
Salary
Honorary position
Posted
27 Jun 2022
Closes
27 Jul 2022
Where will they be working?
From home
Salary band
Unremunerated
Contract type
Volunteer, Long term role
Hours
Part Time

The Arts Society Dulwich, a local arts organisation, is urgently seeking an honorary treasurer to join the committee.

SOCIETY TREASURER: ROLE DESCRIPTION

OVERVIEW
As Treasurer you are responsible for ensuring the Society is financially healthy and operating within its means. It would be helpful if you have some book-keeping/accountancy experience and be able to prepare a set of annual budgets and accounts.

PURPOSE OF ROLE
The role of the Society Treasurer is to assist and advise the Society Chairman and the Committee on all financial matters within and on behalf of the Society and to safeguard its financial and other assets.

RESPONSIBILITIES

Reporting to and advising the Chairman and Committee on the Society’s financial affairs. Preparing an annual budget. Ensuring that the Society keeps adequate reserves to ensure solvency. Suggested level at the year-end is around 50% of annual expenditure. Keeping accurate and timely accounting records including details of IT and other assets. Working with the Membership Secretary to ensure subscriptions are received from
all members and that income from visitors and other sources is complete. Working with the Membership Secretary to ensure that the list of members held by The Arts Society are complete and accurate. Ensuring that all cash and cheques received are paid into the Society’s bank account promptly. Approving and paying Society costs, including volunteers’ expenses, lecturers’ fees, venue costs, insurance premiums, The Arts Society affiliation fee and The Arts Society Area subscription. Monitoring and controlling the use of any Society debit cards. Reviewing and liaising with the Society’s bank, reconciling bank statements and ensuring that any banking requirements and conditions are met, e.g. maintaining the required number of cheque or payment signatories; notifying any changes to signatories or debit card holders; complying with any limits on number of cheques paid in in any month. Preparing regular accounts of the Society, comparing them with the budget, and reporting the results to the Committee. Preparing the annual accounts of the Society for Committee approval, independent examination and subsequent circulation to the Members, prior to presenting them at the Society Annual General Meeting. Liaising with the independent examiner. Dealing with HM Revenue & Customs regarding any taxation matters and administering the procedures relating to Gift Aid where appropriate. Retaining accounting and other records for at least six years in addition to the current year. 

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