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Treasurer Trustee

Employer
Xenia
Location
London (Greater) (GB)
Salary
This is a voluntary, unremunerated role
Closing date
16 Feb 2024

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Job Details

Xenia is a grassroots charity on a mission to create more inclusive, equal and welcoming communities. Founded in 2016, we deliver weekly workshops in Hackney, London and Sheffield which enable women to connect, share and learn from each other.

Migrant, refugee, asylum seeking and British women come together as active equals at our workshops to connect, share and learn. Together we create a community that supports practising spoken English, reduces social isolation, connects different cultures, and gives underrepresented women access to civic and democratic opportunities to make their voices heard.

As an organisation Xenia is non-hierarchical and participatory, meaning decisions are made collectively and proactively informed by participant involvement. The charity is run by Trustees, who provide strategic direction and financial oversight, as well as the volunteer-led Organising Team and small staff team. We are a young and ambitious organisation, and we aspire to develop and grow in a way that is both sustainable and true to our values.

This is where you come in. We are looking for a new Treasurer to join the trustee board. This role is right for you if you have financial management skills as well as a passion for supporting migrant women and for building more connected, inclusive communities.

Xenia has a strong commitment to equality and inclusion in all aspects of its work. We actively seek out ways to prevent and combat all forms of prejudice and oppression in our workshops as well as in our working practices. The culture within the Xenia team is supportive, inclusive and oriented around the capabilities and needs of individuals as well as the organisation as a whole.

The best way to find out more about Xenia is to attend a workshop. These currently take place every Saturday morning in Hackney, and every other Saturday morning In Sheffield's city centre.

• • • •

If you think you could be a good fit for this role in Xenia, we would love to hear from you. Even if you’re not sure you have the right experience, you can always get in touch and have a chat with one of us

Role description:

The treasurer will work closely with the staff team (especially the Operations Organiser) as well as with the chair and Finance & Fundraising Sub-Group. Responsibilities will include:

  • ●  Working with the Operations Organiser to prepare quarterly finance reports and presenting these at quarterly trustee meetings;

  • ●  Working with an external accountant on the preparation of annual accounts for The Charity Commission and arranging for these to be independently examined/audited;

  • ●  Working with the staff and organising team to prepare annual budgets;

  • ●  Attending all trustee meetings and Finance & Fundraising Sub-Group meetings;

  • ●  Approving large payments;

  • ●  Maintaining financial oversight of the organisation;

  • ●  Working with the Operations Organiser to draft and review finance policies.

  •  

Person specification:

Each trustee must have a commitment to the mission and values of Xenia and a willingness to devote the necessary time and effort as detailed above in this document.

  •  

We are looking for someone with skills relevant for the role of treasurer, such as:

  • ●  experience in strategic financial management

  • ●  experience in operational financial management

  • ●  experience in managing charity finances.

  • ●  accountancy experience

  • Ideally the treasurer will be a qualified accountant. If you have questions about this, please get in touch.

We welcome applications from anyone who identifies as a woman and would love to hear from you. We particularly encourage applications from people who:

  • ●  have lived experience learning English as a second or other language;

  • ●  have lived experience supporting family members for whom English is a second language;

  • ●  identify as being part of the global majority. The global majority includes people who

    identify as Black, Asian or have other identities and backgrounds that are racialised in the UK.

  • Time commitment

    Trustees are expected to attend all board meetings, which take place four to five times per year at times agreed by the trustee board, and usually last no more than 3 hours. All Trustees are also encouraged to attend at least two Xenia participant workshops a year, either in Sheffield or in London. Additionally, the treasurer will sit on the Finance and Fundraising Sub-group, which meets approximately 4 times per year for meetings that usually last no more than 1.5 hours.

    The treasurer will also have several other responsibilities to fulfil outside of the above mentioned meetings (see role description) and the expected additional time commitment is approximately 4 hours per month.

Most meetings are currently taking place online via Zoom, however we strive to hold two Trustee meetings in person per year and these will be held in London. Trustees can claim out of pocket expenses incurred when travelling to meetings. New trustees will attend an induction session with Xenia’s Organising Team prior to their first trustee meeting.

Company

Xenia is a grassroots charity on a mission to create more inclusive, equal and welcoming communities. Founded in 2016, we deliver weekly workshops in Hackney, London and Sheffield which enable women to connect, share and learn from each other.

Participants are at the heart of the Xenia community. Migrant, refugee, asylum seeking and British women come together as active equals at our workshops to connect, share and learn. Together we create a community that supports practising spoken English, reduces social isolation, connects different cultures, and gives underrepresented women access to civic and democratic opportunities to make their voices heard.

As an organisation Xenia is non-hierarchical and participatory, meaning decisions are made collectively and proactively informed by participant involvement. The charity is run by Trustees, who provide strategic direction and financial oversight, as well as the volunteer-led Organising Team and small staff team. We are a young and ambitious organisation, and we aspire to develop and grow in a way that is both sustainable and true to our values.

Company info
Website
Telephone
07835277776
Location
c/o Hackney Museum
London
LONDON
E8 1GQ
United Kingdom

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