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Treasurer

Employer
Clevedon LitFest CIO
Location
Clevedon
Salary
Unpaid
Closing date
15 Mar 2024

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Clevedon LitFest – Treasurer

 

Are you looking for an opportunity to make a real difference in the Clevedon community? 

 

Can you spare 3-4 hours a month to help out a growing Clevedon charity?

 

We seek a financially literate individual who is interested in helping us to run the charity that puts on a series of exciting annual events as part of the Clevedon LitFest.

 

We are looking specifically for someone to take on the role of Treasurer, who can support our charity through our next strategic stage of development. 

 

Clevedon Literary Festival (Clevedon Lit Fest) is the company which has  transitioned from a CIC to Charity CIO. Established in 2019, we have grown from a one day event turning over £4k in 2021 to 51 events over ten days in 2023, turning over £24k. A vibrant and dynamic organisation, working at the heart of Clevedon community, playing our part in showcasing new and established talent for the benefit of the people of Clevedon and the surrounding areas.

 

We are an organisation run by volunteers and we have a Board of 6 Trustees together with a number of co-opted members supporting us with a range of activities including programming and administration. The role of Treasurer offers the opportunity to support us on key compliance tasks as well as help us to remain on a sound financial footing.

 

 As a Treasurer joining our board, you will have experience that will benefit the Board and be committed to furthering the aims of the charity. 

 

The Board meets once a month, and the Treasurer would also be asked to support some of the events on a volunteer basis.

 

We are seeking to ensure diverse views are represented in our Board and are proactively seeking Trustees who reflect all our different aspects of our community in Clevedon. 

 

For more information including how to apply, please contact Carol Price via: enquiries@clevedonlitfest.org.uk

 

 

Duties of the Treasurer 

 

The overall role of a Treasurer is to maintain an overview of the charity’s affairs, ensuring its financial viability and working with the other Trustees and auditors to ensure that proper financial records and procedures are maintained. This role also covers general bookkeeping duties including payables /receivables .

 

The statutory duties of a Trustee 

 

Anyone who is a Trustee which includes the Treasurer role, is bound by some core responsibilities which can be summarised as follows: 

 

• To ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations 

 

• To ensure that the organisation pursues its objects as defined in its governing document

 

• To ensure the organisation uses its resources exclusively in pursuance of its objects: the charity must not spend money on activities which are not included in its own objects, no matter how worthwhile or charitable those activities are

 

• To safeguard the good name and values of the organisation. 

 

• To ensure the effective and efficient administration of the organisation 

 

• To ensure the financial stability of the organisation 

 

• To protect and manage the property of the charity and to ensure the proper investment of the charity's funds 

 

The statutory duties as a Treasurer 

 

The Treasurer works in close cooperation with, and provides support and advice to, the Board of Trustees. The specific responsibilities of the Treasurer are to: 

 

1. Guide and advise the Board of Trustees in the approval of budgets, accounts and financial statements, within a relevant financial policy framework – we have financial procedures which are reviewed annually 

 

2. Keep the Board informed about its financial duties and responsibilities 

 

3. Advise the Trustees on the financial implications of the organisation’s strategic plans and key assumptions included in operational plans, annual budgets 

 

4. Confirm that the financial resources of the organisation meet its present and future needs  

 

5. Understand the accounting procedures and key internal controls to be able to assure the Board that the Charity’ financial integrity is sound. 

 

6. Ensure that the accounts are properly audited, that accepted recommendations of the auditors are implemented and provide financial expertise to the audit committee, if appropriate. 

 

7. Meet the external auditor at least once a year. 

 

8. Formally present the accounts at the Annual General Meeting (AGM), drawing attention to important points, either in written report or orally. 

 

What to do if you are interested in becoming our treasurer? We welcome hearing from potential volunteers with finance experience who also have an interest in charity governance and management and have the potential time commitment to act as a Trustee.

 

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