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Trustee

Employer
The Minories
Location
Colchester, Essex (GB)
Salary
Voluntary
Closing date
6 Apr 2024

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A new Trustee is required to join the Board of the Victor Batte Lay Foundation, the owner of The Minories Art Gallery building in Colchester and its art collection. The specific role to be filled is that of Treasurer / Company Secretary. The board meets once a month for 2 hours on a Tuesday evening, either in person at the Minories, or online.

About the VBLF:
Colchester born Clarence Victor Batte-Lay was an avid collector of paintings and furniture who died in 1935 and left his collection to his wife Margaret. On her death in 1955, her will directed that “an ancient building of antiquarian or archaeological interest” be bought in her late husband’s memory, to house and exhibit his collection “for the benefit and advantage of the inhabitants of Colchester”. Much of the collection can be seen on our website here: https://www.vblfcollection.org.uk/collection/


The Victor Batte-Lay Trust (now the Victor Batte-Lay Foundation) was created and The Minories, at the end of the High Street was purchased. In 1958, The Rt. Hon. R.A.Butler, Home Secretary and Sir Trenchard Cox, Director of the V & A museum, oversaw its official opening with a notable John Constable exhibition. The much-altered medieval building, which was a private house originally, has served as an art gallery up to the present, in various states either run directly by the VBLF or by tenants including Firstsite and Colchester Institute. In August 2023 the gallery re-opened after a three-year closure following a decision by Colchester Institute to revoke their lease early during COVID. The building is now run collaboratively by the VBLF and a new operational charity called We are the Minories.

Skills and Experience:
- Previous interaction with Companies House, HMRC and Charity Commission would be useful, as would an understanding and experience of Gift Aid.
- The candidate does not need to be a qualified accountant however some experience of financial management including accounting procedures and processes would be required – eg ability to create, maintain and be fully conversant with cashflow projections, budgets, income and expenditure spreadsheets/reports.
- An understanding of balance sheet and profit and loss would be important (but not the necessity of actually creating annual report as this is outsourced).
- Day to day book-keeping is outsourced but review of activity and oversight of bank account remains with Treasurer.
 

Examples of tasks to be performed:
- Being point of contact for Charity Commission, Companies House and HMRC.
- Keeping required information and data up to date with these organisations.
- Liaising with external book-keeping company and auditor/accountant.
- Liaising with Investment Manager.
- Generating P&L, cashflow etc reports for the other Trustees.
- Assisting with financial information required for grant applications.

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