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Treasurer and trustee roles

Employer
Hackney Migrant Centre
Location
Hackney, London (Greater)
Salary
Unpaid, reasonable expenses agreed in advance will be covered
Closing date
4 Jul 2024

Job Details

TREASURER & TRUSTEE WITH HR EXPERIENCE

TWO Voluntary Board Roles

Hackney Migrant Centre is recruiting two new trustees!

Hackney Migrant Centre (HMC) is seeking to recruit a treasurer and a trustee with HR experience to help support our vital work with migrants and refugees.  

This is an opportunity for individuals with financial and HR experience to make an important contribution to the work of this well-respected local charity at a crucial time in its development.

HMC delivers a free, weekly advice and support service for vulnerable migrants most of whom lack secure immigration status, have pending asylum claims, have insecure accommodation, or are facing destitution.

Our staff team of 11 are dedicated to assisting our visitors in resolving immigration challenges, overcoming homelessness, access to health and other support services as well as destitution. 

HMC’s work is supported by over 60 dedicated volunteers, and we collaborate closely with several partner organisations to ensure visitors can access specialist legal advice and long-term support.

We have a budget of around £450,000 a year and employ a Fundraising Officer.  

Our trustees have always been actively engaged with HMC’s work. We meet regularly with staff to review the work of the centre and discuss future developments. The job descriptions provide further details about the HR Trustee and Treasurer role. 

Whether you are an experienced trustee or want to take your first step into this role, we would like to hear from you. We are particularly keen to recruit trustees with direct or lived experience of migration and/or hostile immigration policies and we welcome applications from under-represented and/or marginalised communities.

Please note that you do not need to disclose personal information relating to your immigration history in your application. We would like to hear how your lived experience informs your work.

For more information about HMC visit www.hackneymigrantcentre.org.uk.

TO APPLY:

If you would like to become a trustee, please send a CV and a brief statement outlining why you are interested in the position to HMC’s Co-chair, Kathy Meade, at recruitment@hackneymigrantcentre.org.uk by Friday 12th July. Please also email us if you would like to discuss your application further before applying.

 

TREASURER JOB DESCRIPTION

FINANCIAL EXPERIENCE

The Role of Treasurer

The role of the HMC Treasurer is to maintain an overview of the organisation’s financial affairs and ensure its financial viability. The treasurer will ensure that proper financial records are maintained and that accounting procedures are instituted and revised as and when necessary. Most of the day-to-day financial processes are performed by HMC staff, but the treasurer has a key role in supporting the Chief Executive Officer and Operations Manager to prepare and present financial reports and forecasts to the Board, give a view on the financial health of the charity, and make any recommendations arising from this.

In addition to the general responsibilities of a trustee, the duties of the treasurer include the following:

Overall 

  • Overseeing and approving budgets, management accounts and annual financial statements, working with the Operations Manager and (where appropriate) our independent auditors.  Being assured that the financial resources of the organisation meet its present and future needs.   Ensuring that the charity has an appropriate reserves policy.  Ensuring that appropriate financial policies and procedures are in place and revised when necessary.  Advising on the financial implications of the organisation’s business and strategic planning.  Ensuring that there is no conflict between any investment held and the aims and objects of the charity.  Keeping the board informed about its financial duties and responsibilities.   Chair the quarterly Finance and Fundraising Sub-committee and where appropriate contribute to the Employment Sub-committee.  Attend the quarterly meetings of the board of trustees and extraordinary meetings where the need arises.  

Monthly 

  • Initiating salary payments for staff each month (to be authorised by the Chair, Secretary, or other appropriate trustee) Authorising payments to suppliers and to staff and volunteers for expenses to be reimbursed (NB such payments will normally be set up by the Operations Manager; the authorisation request being accompanied by copies of invoices/receipts for expenses) 

Quarterly

  • Supporting the Operations Manager to prepare and present management accounts to the Board on a quarterly basis, giving a view on the financial health of the charity and any recommendations arising.  Spot checks on the financial records. 

Annually 

  • Ensuring that the annual accounts are prepared in the form required by the current Companies Act and the Charity Commission (NB our independent auditors support the treasurer in this role).   Making a formal presentation of the accounts to the Board ahead of the annual budget being approved.  Supporting the Chair and Board of trustees on annual pay reviews, considering affordability and benchmarking with other similar sized charities. 

Person specification

In addition to the qualities outlined in the person specification for a trustee, the treasurer should have: 

  • Financial qualifications or financial management/treasurer experience.   Knowledge and experience of charity finance and associated matters – for example, fundraising, grants, and restricted funds. Knowledge of QuickBooks or a similar computerised accounting system. The skills to analyse proposals and examine their financial consequences. Be prepared to make unpopular recommendations to the board. A willingness to be available to staff for advice.

 

TRUSTEE JOB DESCRIPTION

HUMAN RESOURCES (HR) EXPERIENCE

Being a trustee of Hackney Migrant Centre

The trustees of Hackney Migrant Centre (HMC) play a vital role in the organisation. They are responsible for ensuring that that its services are maintained and developed for the benefit of its visitors, in line with HMC’s ethos and objectives.

HMC staff are responsible for the day-to day running of HMC’s services, but trustees work closely with staff in discussing and deciding on policy issues, staffing developments and campaigning, overseeing finance and fundraising, to ensure that the organisation is financially sustainable and monitor the impact of HMC’s services.

Trustees are encouraged to gain first-hand experience of the work of HMC, but regular volunteering is not a requirement.

Specific qualities of human resources (HR) trustee

  • Currently or formerly employed in a senior HR role. Experience of performance management, HR/employment law issues and implementing them contextually. Able to demonstrate a good understanding of current developments in HR, staff and development training, and recruitment. Willingness to lead, where appropriate, and participate in discussions concerning the needs of the employees and volunteers.

What are trustees expected to do?

All trustees are expected to attend the ordinary trustees’ meetings as well as other meetings and events. The main activities which HMC trustees are involved in are:

  • Ordinary trustee meetings: these are the major decision-making forum for trustees. They are held in the evenings every three months, in a local venue, and generally last around two hours. There are also occasional special meetings when necessary. Trustee away days: we organise an annual review and planning session which takes place on a Saturday, normally for half a day, in a local venue. Sub-committee meetings: we currently have a Finance and Fundraising and an Employment Sub-committee. These meet every three months, or as necessary. Any decisions/proposals are reported to the full board for discussion/approval. Other events: HMC organises or supports a number of other fundraising, campaigning and social events. Trustees are encouraged to participate where possible and may take a role in organising events, in collaboration with staff and volunteers.

What are the main responsibilities of trustees?

Hackney Migrant Centre is a charitable company limited by guarantee. It is registered with the Charity Commission which states that the six main duties of trustees are to:

1. Ensure the charity is carrying out its purposes for the public benefit

2. Comply with the charity’s governing document and the law

3. Act in the charity’s best interests

4. Manage the charity’s resources responsibly

5. Act with reasonable care and skill

6. Ensure the charity is accountable

For further details visit https://www.gov.uk/guidance/charity-trustee-whats-involved.

What are trustees expected to have?

An understanding of the issues facing migrants and refugees. A commitment to the aims of HMC and to its visitors. A demonstrable commitment to Equity, Diversity, and Inclusion (EDI) principles and practice. Willingness to take an active role on the trustee board, to speak their mind and to evaluate decisions critically. An ability to work effectively as a member of a team for the good of HMC. An understanding and acceptance of the legal duties, responsibilities, and liabilities of being a trustee.

Company

Company info
Website
Telephone
07583396443
Location
Leswin Road
London
Greater London
N16 7NX
United Kingdom

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